Free sales receipt as a PDF with logo, tax and QR code

A sales receipt is the proof you give your customer when they buy a product or service from you. It details what they bought, how much they paid and who sold it to them, and it gives your business a more professional image.

In this guide you will see what it should include, how the discount and taxes are calculated, an example with fictional data and how to personalize it with your logo and a QR code.

What is a sales receipt and what is it for?

It is the proof you hand to a customer when you sell a product or service. For them it shows what they bought and how much they paid; for you it is a record of your sales and a safeguard against returns, warranties or claims. It is widely used by small shops, entrepreneurs, social media sellers and home-based businesses.

It is a simple proof of sale. It is not an electronic invoice and does not replace one: if your business is required to invoice, you must issue the invoice through your country's official system. If in doubt, consult an accountant.

What a sales receipt should include

• Your business: name, contact details and address, with your logo.
• The customer: name and, if needed, ID number or contact details.
• Date and receipt number: with sequential numbering.
• Sale details: a list of products or services with quantity and unit price.
• Subtotal, discount and taxes: only if they apply.
• Total due: clear and visible.
• QR code: linking to your Instagram, WhatsApp or payment link, so customers can find you again.

How the total is calculated: discount and tax

The usual order is: add up each item (quantity × unit price) to get the subtotal; if you give a discount, it is subtracted from the subtotal; tax, if it applies, is calculated on the discounted amount; and the result is the total due. The generator does this math for you. An example:

• Subtotal: $200,000
• 10% discount: −$20,000
• Taxable base: $180,000
• 19% tax: $34,200
• Total due: $214,200

The tax rate depends on your country and on what you sell; 19% is only an example.

Sales receipt example (fictional data)

• Sales receipt No. 0015 · Date: October 5, 2026
• Sold by: Tienda Casa Verde, Tax ID 900.123.456-7
• Customer: Andrés Molina
• 2 × Decorative plant at $45,000 = $90,000
• 1 × Large flower pot at $60,000 = $60,000
• Subtotal and total due: $150,000
• Payment method: cash

How to give your business a professional image

• Upload your logo from a photo: it appears on the receipt and in the PDF.
• Add a QR code that links to your Instagram, your WhatsApp or your payment link.
• Choose the template that best suits your brand: Minimalist, Executive or Modern.
• Keep sequential numbering and save a copy of every receipt.

How to create one for free in 3 steps

1. Open the free generator and choose “Sales Invoice”.
2. Enter your business details and the customer's, and add each item with its quantity and price. If it applies, enter the discount and tax.
3. Review the live preview and download the PDF.

The generator runs in your browser: what you type is not sent to any server.

Common mistakes on a sales receipt

• Forgetting the receipt number or repeating it.
• Not itemizing the products and showing only a total.
• Applying the discount after the tax, which changes the total.
• Giving a receipt without a date or without the business's contact details.

Frequently asked questions

You might also need

Fee statementCash receiptRent receiptFee statement for servicesSalary payment receiptAdvance payment receiptProof of payment

General information for guidance only. Invoicing obligations vary by country and by your activity: consult an accountant.